by Nick Gromicko and Gabe Semenza, InterNACHI® Certified Professional Inspector®, and Kate Tarasenko
As a home inspector, you probably spend a good chunk of your work day writing inspection reports. One strategy that will help reduce that time spent at your computer, as well as prepare you for the specifics of your next job, is to research online real estate listings the night before the appointment. Doing so will allow you to begin building your report, document the details you collect during the inspection, and flag areas that might be problematic.
It’s in the Details
Online listings are a great tool to collect basic information to include in your report. From the photos and details that real estate agents include in listings, as well as the public assessor’s records that may be available online, you can begin to determine a wide range of information about the house you’ve been hired to inspect. Include these details in your report the night before the inspection and you can devote less time to information-gathering on the day of the job.
A few of these details, which you are required to document per InterNACHI’s Home Inspector Standards of Practice, include the following:
Sometimes – but not always – these findings appear clear in online photos. You have a duty to be diligent, however. Houses change with time and upgrades, and alterations or repairs might have occurred since the online photos were taken.
If You Go Beyond the SOP
Online listings can really save you time by revealing details and/or issues that you regularly document or encounter. While these particular elements go beyond the SOP, you might report them for your clients. Some of these items include:
Knowing these details in advance of the inspection allows you to pre-input into your report standard remarks or home maintenance tips you commonly provide for them.
Based on your experience, you can view a photo and predict with some certainty what you’re likely to find in person. For example, if an online listing photo shows trees rubbing on the siding or roof, you could insert recommendations for correction beforehand.
Here are a few more examples of how to pre-load your report with possible findings:
The possibilities for pre-documentation are limited only by the quality, timeliness and thoroughness of the online listing, as well as the photos provided.
The importance of verifying your pre-documentation can’t be understated. A new home’s roof could have been poorly installed or might be missing shingles from a recent windstorm, for example. The idea here is to play the odds based on your experience and the quality of online listing. This pre-inspection research and documentation isn’t meant to replace the time and effort required to perform a thorough inspection.
Rather, these recommendations can allow you more time to inspect while spending less time generating your report while at the job because it takes less time to delete a pre-loaded comment that turned out to be incorrect than it does to insert a detailed finding onsite. This is generally because while at the job, inspectors face the pressure of time constraints, questions from clients, and the cumbersome nature of carrying a tablet, laptop or clipboard around a home.
More Information Sources
Another helpful feature of online listings is the description area written by agents. In those few paragraphs, agents often pitch to buyers the highlights of the home. But inspectors can pull out nuggets, too. Oftentimes, agents will write about major recent repairs, heating or cooling system upgrades, and more.
For example, it’s good information for an inspector to know that the foundation was repaired a year ago, or that the interior walls were re-textured and painted last month. This information helps to put apparent settlement signs into their proper context. If included in your report appropriately, documenting these details – such as fresh paint, texture and drywall repair – also lets your client know about the limitations of the inspection. Fresh paint can hide drywall stains, and texture can mask structural movement and settlement.
Trust but Verify
You can’t fully rely on the listing agent’s sales pitch or the details therein. You must verify those elements in order to include them as facts in your report. If you can’t verify a listing detail, you might attribute a comment in your report like this: “The foundation was repaired two years ago, according to the online listing. This was not independently verified.”
So, not only do online listings prepare you for what you’re likely to find during your inspection, they can save you time once there.
If you saved just 10 minutes a workday by following this process, this would grow to a time savings of just under an hour per week, which is roughly four hours per month.
While this pre-job research is not meant to be a shortcut to a thorough inspection, you can gain more than a full workweek back in free time each year if done responsibly.
And remember that although there’s is no shortcut to a thorough inspection, inspectors should take advantage of helpful information that’s readily available online.
And just as you counsel your clients not to rely on an inspection report written by someone else at an earlier time, you should not overly rely on details found in MLS listings.
InterNACHI’s Home Inspector Standards of Practice